Air Freight Costs: How to Calculate Chargeable Weight

air freight costs

Are you ending products to customers across the oceans? How do businesses know how much to charge for shipping? Chargeable weight is often a point of confusion and question when checking freight documentation and quotation. Due to the point that both the actual weight and the chargeable weight gets listed, it has led to some queries raised with couriers. Whether it is with a simple shipping of luggage to a destination first hand before flying or sending products to a business location, this makes some wonder: How does chargeable weight work and how can to determine it? Here are some details on chargeable weight, how to calculate it, and how it affects air freight costs.

What is Chargeable Weight?

When items are being sent into a freight, different weights come into play. One is the actual weight, in which may come in various forms depending on the item in question. This can come as either the gross weight or the volumetric weight.

Now to understand how to calculate these, here are some formulas that can help with determining the estimated weight of the object intended to ship via air freight.

1. Calculate the Gross Weight

The gross weight is sometimes referred to as the actual weight of the object. This is easily done by using a weighing scale. The weight is going to depend on the type of the shipment.

In airfreight shipments, take note that the package’s actual weight is not the only thing measured. It also includes the pallet on which the item rests on. From here, the results will show up on the scale.

There are times that the weighing scale used will display the weight values in pounds. When this happens, start making a conversion of values from pounds to kilograms.

In some cases, people do have to include the weight of the packaging. This means a company not only weighs the product they’re shipping but also the added weight of the bubble wrap and the box or plastic wrap.

2. Calculate the Volumetric Weight

Tackling volumetric weight requires a different manner. Compared to the gross weight, this one takes note of the package’s volume and area. To determine this, it needs a step by step method to find this specific value. The process is as follows:

  • Determine the volume (L x W x H)
  • Make sure the volume is in cubic meters (CBM)
  • Multiply the volume with the air cubic conversion factor (167)

Volumetric weight covers more on the amount of space it covers in the vehicle the courier will use compared to the actual weight. At times, items that are lighter may end up having a higher volumetric weight compared to its actual weight.

At other instances, the shape of the object will also help determine the volume

3. Take the Higher Value between Gross and Volumetric Weight

Once gross weight and volumetric weight are done, put these two values in comparison and take the higher of the two. From there, the courier makes a quotation for the freight’s cost.

Now there are situations where these steps will vary depending on the shape of the object and the density or weight that it has. The following details will take note of these situations and how the process is then determined.

Examples for Determining Chargeable Weight

Example A.

The package stored in a box has a gross weight of 992.08 lbs. The box happens to have 40.21 inches by 38.09 inches by 40 inches as its package dimensions.

First is to determine the volume (40.21 in. x 38.09 in. x 40 in.). In this case, we would get the amount of 61263.956000000006 cubic inches. Converting these into cubic meters (hint: 61,024 cubic inches = 1 CBM), we would get the amount of 1.00393637 CBM.

Now by multiplying the volume of 1.00393637 CBM with 167 as the conversion factor, the result will be at 167 kgs.

Now, converting 992.08 lbs to kilograms should give us the amount of 449.99 kgs.

For this package, the chargeable weight is 449.99 kgs (the gross weight is higher than the volumetric weight).

Example B.

The package is that of a guitar in a case, weighing about 4.5 kgs in total. The dimensions are 114.30 cm by 50.17 cm by 18.42 cm. Since the conversions were already done first hand, the process has become shorter and different.

The volume they have, when expressed in cubic meters, is at 0.10562822 CBM. Multiplying this with 167 on the conversion factor puts this at 17.64 kgs.

Now, when looking at the chargeable weight for this package, it comes out as 17.64 kgs (in this case, the volumetric weight is higher than the gross weight).

If in case this still seems confusing, try calculating these with an air freight chargeable weight calculator.

The Importance of Determining the Chargeable Weight

For couriers, whether they conduct these by using air freights or delivery trucks, the chargeable weight acts as the basis for air freight costs and shipping costs.

As air freights make use of planes for delivering cargo, details like weight and volume are important. It aids in maintaining the balance of the aircraft and ensuring a safe flight.

For instance, take the thought of shipping cotton and steel. Notably, steel would have a heavier weight compared to cotton when put on the scale. In this case, the steel cargo would have a chargeable weight based on its gross weight.

On the other hand, while the gross weight for the cotton package is low, its chargeable weight is high. The reason behind this is that despite it weighing less on the scale, it takes up a significant amount of volume. This high volumetric or dimensional weight becomes the basis for the chargeable weight.

Set Air Freight Costs With Ease Today!

Being able to determine the chargeable weight for your package allows you to have foresight on the appraisal of air freight costs. This enables you to prepare and gauge the amount required when setting up your freights for your products and items.

Regarding meeting your shipping and transport needs, you can contact Need It Now, and they will help you get started.

8 Ways to Reduce Shipping Air Freight Cost

Air freight is much faster than shipping freight. Especially when ships have already slowed down to the pace of a sailing clipper to save on fuel. And when confidence in the ocean shipping market is looking a little shaky compared to air.

But the freight cost covers that speed difference. Shipping your goods in a plane is speedy but pricey.

The good thing is there are ways to optimize your air freight routine to reduce the transport costs, and we’re going to share these tricks with you.

1. Space Out Your Shipping

More cargo, less often. That’s the golden rule to keep air freight costs low.

There are two main things to consider when pricing up a freight job: the distance and the weight of whatever you’re shipping.

If you send lots of small and light packages, the price you pay covers the distance factor each and every time. If you combine these into one large shipment, you’ll pay a lump sum all at once, but it’ll probably be cheaper overall than the first option.

Of course, while it’s ideal if you’re able to space out your shipping, that doesn’t match up with every business’ needs. Or it might not match up with your cash flow. So if this isn’t for you, how else can you keep those air freight costs low?

2. Use a Consolidation Shipping Service

Consolidation services take small packages and bundle them together in the ‘spare space’ within other shipments.

This is an ideal solution for any business that can’t avoid sending relatively small packages on a regular basis.

Rather than paying for your own, expensive, shipping space, you ‘fill in the gaps’ in another shipment, paying only for what you use. The company sending the larger shipment save money by not paying for empty space, and you get a great shipping cost.

3. Negotiate a Long-Term Agreement

To cut down on the amount you spend on shipping, don’t just keep using the same service. But we don’t necessarily mean shop around for a better price.

Developing a relationship is more valuable than the short-term gains of looking at other providers. Talk to your regular provider about setting up an agreement which benefits you both in the long term.

You may be able to make a commitment to ship a set amount of goods each month, for example. If that’s the case, to ‘lock in’ that business for themselves, the courier service is likely to be able to negotiate with you on the price.

4. Prioritize and Keep Freight Costs Low

One other way to keep overall shipping costs low is to prioritize your shipments by order of urgency. Things that can’t wait go by air. Things that can wait go by road or boat, whichever is suitable.

Using a mix of transportation solutions means that only your urgent shipments cost you air freight prices.

It’s a simple and easy way to save money. Just make sure all staff involved in your shipping process know what types of shipments take priority.

5. Do You Need All That Packaging?

We understand that people are a little more cautious when shipping by air. Airplanes’ speed and the potential for turbulence, make many customers a little nervous when shipping their precious cargo.

But in many cases, the packaging we see is just a little over the top.

Take a proportionate view of the risk of damaged goods. If you’re shipping very sturdy items, save cash by stripping back some of the packaging. You’ll save both on weight and on the packaging materials themselves.

If you’d like some advice on suitable packaging for your needs, just ask us.

6. Let the Carrier Pick Up Later On

Most businesses have closed up shop by around six in the evening. Which means the carrier can’t pick up their goods.

Reduce transport costs by allowing them to come by later on. When you do this, you’re helping to maximize their efficiency – as they can pick up more items in a day. So they might be able to offer you a better price.

It can also be a good way to build a good relationship with the carrier. Which in turn should affect the rates you’re offered.

Of course, if you’re not willing to hang around yourself, you’ll have to pay staff to stay on until later in the evening. Do the math and make sure it still makes financial sense.

7. Ship Off-Peak

Some days are more expensive than others. This depends on demand, though it’s generally the case that Friday is the cheapest day to ship on.

This is because many recipients want to be stocked for the weekend rush, and will be looking to receive goods on Thursday or Friday. These need to be shipped on Wednesday or Thursday.

So if your shipment can wait until Friday, you might bag yourself a better deal.

8. Outsource Transport Needs

A small business probably doesn’t have much call for a freight team.

Outsource your shipping management needs to a reliable logistics company. They’ll sort everything out for you at a fraction of the cost of a full-time member(s) of staff.

Plus, they already have the in-house expertise to keep all your logistical needs running smoothly.

Are You Ready to Ship?

ASAP Courier provides national and international shipping solutions for time-definite delivery needs.

Set up a new account in minutes and get a quote for your next vital shipment. Our licensed and insured staff will make sure your package arrives when it’s needed.

If you have any questions about air freight costs, or any other shipping queries, we’ll be very happy to help you.

The Ultimate Guide to International Delivery

Have you ever shipped a package and then wondered if it was sent via the Pony Express? Or maybe it took so long you wondered if they invented a special Snail Express and put your package on it.

Joking aside, sometimes it seems to take way too long for international delivery. Does it really need to be that way?

No, it doesn’t.

Transportation these days is fast. There’s no reason you can’t get a package to almost anywhere in the world in a couple of days.

The problem is that international delivery is a little more complicated than domestic. There are borders to cross, more paperwork to fill out, and customs to clear.

However, there are a few things you can do to help the process move along. Here are five tips to help speed up international delivery.

1. Choose Your Carrier with Care

The most important piece of the puzzle is choosing the correct carrier. It would seem that shipping times would be pretty standard from company to company. But they’re really not.

It depends on a variety of factors. Some examples are

  • The volume of packages they handle
  • The type of transportation they have available (hint: airplanes are faster)
  • How often they send out shipments
  • The type of technology they use
  • Their relationship with customs

The customs issue is a big deal. A lot of delays in international delivery have to do with clearing customs.

To facilitate deliveries, courier companies develop relationships with customs in the receiving country. The relationship isn’t always the same.

That means that even shipping times with the same company may vary from country to country. It depends on what kind of deal they’ve worked out with that country’s customs department.

Do you tend to ship to a particular country or countries frequently? You want to check your potential courier’s average shipping times to those countries.

Package tracking is an important part of international delivery. Packages often change hands as they move around the world. Nothing gives you better peace of mind than knowing where your package is at all times.

Some couriers may charge extra for package tracking. That’s not always a bad thing, but you need to realize that it may be part of the cost.

When comparing companies, the cost is, of course, an important consideration. But if speed is very important to you, the cost may be secondary.

Decide which is most important when choosing your courier company. Understand that you will usually pay more for faster service.

2. Understand Your Shipping Options

Most courier companies offer a variety of shipping options. This is great for you because you can offer your customers more choices.

Some customers may be more concerned with cost and don’t mind a longer shipping time. Others may want their items as fast as possible and don’t mind paying for it. A flexible courier gives you the opportunity to be flexible with your customers.

A courier with superior customer service can also come in handy. You don’t have to figure out the best way to ship a package yourself.

You can simply call and talk to a representative from the courier service. They are well versed in shipping times and costs to the areas they ship. Tell them what factors are important to you and they will recommend the best shipping method.

3. Clearing Customs

As we’ve mentioned, clearing customs is often a factor in delaying international deliveries. Most courier services help a lot with this and handle any customs inquiries. They will work to ensure your package arrives on time.

However, there are a few things you can do to help facilitate quick customs clearance. The main thing is to completely and correctly fill out the paperwork. Most customs delays happen because the description is lacking or doesn’t match.

Countries have different regulations regarding items that they will accept. It’s unreasonable to expect you to know them all.

But it would be a good idea to know the regulations concerning your product. At least for the countries you ship to most often.

Also, be sure your customers are aware of customs and import taxes. It’s standard practice for the customer to pay the tax, but it’s good form to let them know.

Sometimes customers may ask you to mark the package as a gift. This lets them avoid paying the customs tax. This is illegal and you will be liable if customs figures it out.

4. Insurance

While rare, packages do go missing in transit. It happens more often with international deliveries because they change more hands.

Insurance is a great backup plan to have in place in case something happens. But be smart about it. It may be more cost-effective to pay for the occasional stray package yourself. It primarily depends on the product you sell.

5. Currency Concerns

Set your shopping cart up to display prices in the correct currency for your customer. For example, for a customer in the UK, it would show pounds, in European Euros, etc.

This will help to avoid confusion about pricing when customers are purchasing internationally. Plus, to do their own conversions, customers have to leave your site.

Clearly display the shipping options that you offer for international delivery. Again, do this in the customer’s currency to keep things simple. People like websites that are clear and what you see is what you get.

This helps cut down on returns and disgruntled customers. The last thing you want to have to deal with is international return shipping. It’s a pain and expensive. Make your return policies clear to customers so they’ll know if they have to pay return shipping.

International Delivery Made Easy

Find a courier company that will make your international deliveries easy. This will cut down on shipping headaches and help your business run smoother.

For more information about lightning fast, reliable international courier service, contact us today. Focus on your business and let us take care of the shipping. It couldn’t be any easier!

The Many Advantages of Freight Consolidation

If you’ve been resisting freight consolidation perhaps it’s the idea of change itself that is the problem. You are in a comfort zone and change is risky. Stephen Hawking’s comment, “Intelligence is the ability to adapt to change,” is all the more powerful because of the changes he has seen in his life.

Read on to learn about the advantages of freight consolidation.

What is Freight Consolidation?

Freight consolidation is where small shipments are brought together and shipped to the same location. These smaller shipments may be too small to constitute a container load. Consolidation brings them together to form a container load.

The container is then shipped and de-consolidated at its destination. The individual shipments are then sent on to their final destination. This last part of the delivery, sometimes known as the “final mile” could be right to a customers’ front door.

Lower Operating Costs

Even if a container or truck trailer is not filled, shippers will often have to pay for the cost of the whole container or trailer. A full container costs the same as a half-full container. The shipper is paying to ship air.

Consolidation services overcome this problem of shipping air. They bringing together less than container loads (LCL) and less than truckloads (LTL). These shipments better use the space available reducing the costs of shipping.

These LCLs and LTLs are charged by volume rather than the flat rate for a container or trailer. There are extra costs are for shipping before and after the consolidated journey. There may be extra consolidation administration costs.

Underpinning this lower cost is a real saving in fuel and capital equipment. These cost reductions benefit the whole supply chain. They are also arguably more environmentally friendly.

Lower Capital Costs

Supporting a distribution process for LCLs can involve significant capital costs. Warehousing or distribution centers and transport can be significant capital investments. These can be reduced by using a third-party logistics operation utilizing freight consolidation.

Transportation Options

When a shipper is focussed only on their own logistics need the range of options is limited. This is because of scale. A one size fits all approach is taken.

With consolidation, there are more options. Where trucking appeared to be the only option, rail, air or sea may be available to the consolidator.

Logistics is a strategic activity for any business. It can be the key to business success or failure. Understanding and exploiting the options available is vital.

Reduced Wastage

Small, multiple shipments involve multiple touchpoints. The hub and spoke distribution process will involve much more handling than consolidation. The more times the item is touched, the more opportunity there is for damage, loss or theft.

With fewer touchpoints, a consolidator can reduce damage, loss, and theft. This is because there are fewer occasions when the consignment is at risk. A full container is a more secure entity than multiple small consignments can ever be.

Flexibility and Speed

You need to ship a consignment to a customer but the quantity or volume is too small to make it cost effective. The natural logistics based thinking is to wait until the order quantity is sufficient to make it cost effective to ship. In the meantime, the customer is waiting.

That customer may be happy with your product quality and even price. Without timely delivery, you are exposed to the risk of a more flexible and speedy competitor stealing your customer from under your nose.

A consolidation strategy provides the means of providing a more flexible response to customers. Freight consolidation makes flexible and fast delivery more economic. It also helps meet sales and marketing expectations for delivery.

More importantly, it satisfies customer expectations.

How to Take Advantage of Consolidation

Finding the right carrier to provide freight consolidation for you is the first important step. Not every carrier will or can provide this service. It takes specialized operations and expertise.

When assessing the services of a carrier offering freight consolidation, do thorough costings. Make comparisons between your current arrangements and those of the prospective carrier.

You will need to change your operations in order to make the most of the new logistics. Planning must change otherwise you will fail to realize the benefits of more flexible delivery. There may be a need to change packaging, labeling, and documentation.

Sales and marketing may need to incorporate communications about delivery methods. While you may be able to deliver in a more timely manner, the consolidation process itself may take more time than a direct delivery. This will need to be incorporated into planning and schedules.

The Right Freight Consolidator

Freight consolidation is only advantageous if it’s the right consolidator and they are right for your business. The advantages come with the following:

Right location

Check that the consolidator is located in a suitable place. The consolidator may offer great shipping rates but you need to consider the end to end costs.

Right scale

Do they have the capacity to handle your business including any future growth? Are they geared up to handle any seasonality in your business?

Right flexibility

Can they handle your changing demands and that of your customers? Can they handle the variability in your products, consignments, schedules and more?

Right reputation

Have they got a reputation for delivering on their promises? You will be partnering with them to service your customers. You need to know they will care as much about them as you do.

Check reviews, reference sites and meet their operation people, not just sales representatives.

Consider a Change

With a greater understanding of the advantages of freight consolidation and how to realize them, you can now approach making a decision. Think about your reasons for change and test your arguments.

If it’s right for you, develop a clear vision and targets for where you want to get to. Share it with others. Build your organizations capacity for change including getting the resources, time and people you need.

Make a plan and take the first few steps towards a consolidation strategy.

To learn more and talk to people who understand shipping click here.

10 Benefits of Using Air Freight Services

Air freight

Air freight

With the price of shipping being so affordable domestically, we automatically look for that savings internationally. This is partly why air freight services can appear stark in contrast. That would be a missed opportunity for many shipping scenarios dealing with lower volumes. The advantages for shipping air freight are many, not just with the speed of delivery. Air freight is the preferred choice for many industries, like automotive, interior design, electronics, construction, and more. As much as six trillion dollars worth of goods are transported around the world via air freight. This makes up over 35% of all trade, in fact.

To help you understand just how valuable air freight services can be for both personal and business needs, we’ve compiled a list of the top ten benefits.

1. Unmatched Speed

When speed is paramount, you can’t afford to settle for less than air freight services. Sea and land freight will always be significantly slower and unreliable in that respect.

Sure, some freight services may advertise comparable delivery rates, but there is no guarantee.

2. Arrival and Departure Consistency

With air freight services, tracking your package and following its promised delivery times is easy. You see what flight it’s on, when it takes off, and when it lands. With land or sea freight, your package could be anywhere until it arrives at a major hub.

A missed flight doesn’t mean waiting an additional day for air freight services. Planes run every hour, on average.

In addition to the fewer hops involved with air transport, the customs fees can be minimized.

With shipping smaller volumes of packages, customs, harbor fees, and other taxes can add up. You could be paying air freight rates while getting your packages weeks later.

3. Global Shipping Flexibility

When shipping via air freight, you’re open to more locations for delivery. Relying on sea and land freight means going through major transportation networks. This often leaves out smaller countries of the world.

Opening more doors to more parts of the world means a wider reach and more customers served.

4. Low Insurance Premiums

Because of quicker transit times, air freight premiums are lower, on average, when compared to other forms of shipping. The less time your package is in-route, the lower the risk of it being lost/stolen.

Having your package pass through fewer hands is also a bit more reassuring for both parties.

5. Higher Standards of Security

Not only is your package making fewer stops on average, air freight services take security and tracking seriously. Airport safety and security is a top priority, so by proxy, your package will be handled with care.

It’s much less likely that your packages will be stolen out of an airport, rather than a port or postal hub.

6. Reduced Dependence on Warehousing

Faster delivery of packages means small businesses will be relying less on storing local inventory. The ebb and flow of business forces businesses to stock up in anticipation.

When cargo is able to arrive and depart without delay, inventory management becomes more natural. This is a huge advantage when it comes to adapting to buyer trends, seasons, and etc.

7. Reduced Packing Materials

Shipping via land or sea means packaging must be bulky and thorough to absorb bumps and drops. Air freight allows lighter packing, further expediting the process of shipping by manufacturers.

As a result, your shipments will be lighter and you’ll save even more on freight costs.

8. Outsourcing Experience

When dealing with air freight services, you’ll find their expertise with outsourcing options invaluable. Sea freight is often impersonal and unnerving. Having a strong relationship with your carrier is important for long-term success.

A lot of shipping logistics get lost in the sea of customs arrangements, contractual fine print, and more. Air freight is a comparatively simple and transparent process, thanks to experienced managers.

9. End-to-end Services

The international network of air transport provides a wide scope of services to cover a variety of client needs. This includes a great relationship with freight forwarders, carriers, operators, customs agents, and GPS logistics. This ensures your package arrives safely and securely.

Fragile and sensitive packages are simply safer in the hands of air freight services.

10. Legal Compliance

One major benefit of air freight that is overlooked is the boring, administrative side. Having all documentation squared away and taken care of on your behalf is huge. Mistakes carry financial penalties on top of inconveniences, so it’s important to employ a company with experience.

When dealing with sea freight, this is especially true. It’s very difficult to follow all the legal and regulatory fulfillments needed to pass over international borders.

Trusted Air Freight Services

Don’t forget to remember the intangibles when deciding on how your goods will be shipped. You should always choose well-qualified, personable, and experienced transporters over the cheapest available.

Know that your cargo is being handled by professionals who already have the connections and knowledge to ship anywhere. Leave nothing to chance and get your shipment correct the first time.

Port fees, penalties, and lost inventory can end up costing you more over time. Businesses might call this “calculated risk”, but that leaves out the emotional stress caused by uncertainty.

Choose ASAP Courier and see how we can change the way you think about shipping logistics. We’ll help you decide on what method of shipping is best for your business.

Get a quick quote and start saving time and money right now.